Notarization is a form of legal authentication for signed documents. It confirms a document’s authenticity and ensures compliance of such signed documents with the requirements of the relevant jurisdictions.
The Notary public verifies identity of the signee and ensures that such person fully understands, confirms (and willingly accepts) the information contained within such document.
We notarize just about every document which needs to be notarized in the paper world. There are a few exceptions though, so see below:
By law, we currently cannot notarize:
– Birth, Marriage, or Death Certificates
– Divorce decrees
– Court-issued documents
Yes. We only use Notary Publics that are legally commissioned which authorizes them to perform notarial acts online.
Get started by making sure you have a reliable internet connection and the ability to video conference with a webcam with a microphone. Your webcam must be able to move such as on a notebook, cellphone or a camera that is hand-held. A desktop computer with a camera installed in it will not work as the Notary must record the document as you sign it.
Acceptable forms of ID include the following photo IDs if valid and unexpired. Your state may have other allowable IDs or may exclude use of some items on this list, so always check:
– U.S. State Issued Driver’s License
– U.S. State Issued Photo ID
– U.S. Passport Book
– U.S. Passport Card
– Certificate of US citizenship
– Certificate of Naturalization
– Foreign Passport
– Alien Registration Card with Photo
– Military ID
If your document must be signed by more than one person, you have two options:
In some cases, your recipient may require original signatures from all signers. In order to fulfill this requirement, you will need to meet with a notary over video chat to show ID and sign your documents.
After the session, you will mail the original documents to our office at Office of Notary, 514 Americas Way Suite 1001, Box Elder SD 57719-7600. Once received, the document will be given the notarized stamp and sent to your recipient (shipping not included).
Not all notaries can notarize a document for a signer who is physically located outside of the state in which they are commissioned. However, we have notaries that can legally notarize your document even when you’re physically located outside of the US.
(Does not require US Citizenship or a Social Security number.)
** A notarization is not an apostille **
Our current procedures:
Call our office to set up an appointment
You will receive a Zoom invite through email
The entire session is recorded
You must have a picture ID with signature and a second form of ID with your name
Our notary will open the meeting and state the date and time
The notary will write down and record your ID (drivers license, passport, etc.) number for clarity
You must sign with a blue ink pen only
The notary must view you as you sign the document with your camera in a lowered position.
You will write the date above your signature
You will write on the left edge of the document the city and state where you are located when signing
We ask for permission to charge the amount to your credit card. Make sure you supply the physical address which your credit card has on file for you.
Email or call us to set up an appointment, letting us know what time zone you are in.